Shopify Stocky Data Export — What to Save Before the August 31, 2026 Shutdown

Shopify Stocky stops functioning permanently on August 31, 2026. Every purchase order, stocktake record, transfer history, and supplier detail stored in Stocky will be permanently and irreversibly deleted on that date.

Your Shopify inventory levels are safe — they live in Shopify Admin, not in Stocky. But years of purchase order history, stocktake records, supplier contacts, and demand data exist only inside Stocky. Once the shutdown happens, there is no recovery.

This guide tells you exactly what to export, how to export it, and what to do with the data afterwards.

What Data Stocky Holds — and What Gets Deleted

First, understand the distinction between Shopify-owned data and Stocky-owned data. They are stored separately.

Data that lives in Shopify Admin (NOT deleted by Stocky shutdown):

• Current inventory levels per variant per location
• Product details, SKUs, barcodes
• Order history in Shopify
• Customer records
• Shopify Analytics reports

Data that lives in Stocky (PERMANENTLY DELETED August 31, 2026):

• Purchase orders: Every purchase order you’ve created in Stocky — supplier name, products ordered, quantities, unit costs, expected delivery dates, received quantities, outstanding balances. This is your entire supplier procurement history.
• Stocktake records: All historical stock counts you’ve recorded in Stocky. If you’ve been using Stocky to document periodic inventory counts, this history disappears entirely.
• Transfer records: Inventory movements between locations recorded via Stocky transfers.
• Demand forecasting data: Stocky’s sales velocity analysis and forecasting data is proprietary to the app and is not exportable in a usable format.
• Supplier database: Contact information, lead times, and payment terms stored directly in Stocky’s supplier records — not synced to Shopify.

How to Export Your Stocky Data — Step by Step

Do this now. Do not wait until July or August — Shopify may restrict functionality before the official shutdown date, and export features may become unavailable earlier.

Export 1 — Purchase Orders

Purchase orders are your most valuable Stocky data. This is a complete record of what you’ve bought, from whom, at what price, and when.

In Stocky: Purchase orders → top-right menu → Export

Select date range: set to your earliest purchase order date through today. Export format: CSV. Download the file immediately.

What the export contains: purchase order ID, supplier name, product, variant, SKU, quantity ordered, quantity received, unit cost, total cost, creation date, delivery date, status (open, received, cancelled).

What it doesn’t contain in the CSV: supplier contact details (email, phone, address) — these are in the supplier database and require a separate manual export.

Save to: Google Drive folder named Stocky_Export_[date]. Do not save only to local drive — if your laptop is damaged or replaced, you lose the backup.

Export 2 — Stocktakes

Historical stock count records from Stocky. Important if you reconcile inventory periodically or have accounting requirements for stock valuation at period end.

In Stocky: Stocktakes → select each completed stocktake → Export

Stocky exports stocktakes individually, not as a batch. If you have many historical stocktakes, export the most recent 12–24 months as a priority, then work backwards.

What the export contains: stocktake date, product, variant, SKU, expected quantity, counted quantity, variance.

Export 3 — Transfers

Inventory transfers between locations recorded in Stocky.

In Stocky: Transfers → Export

If your store uses multiple locations and has been recording transfers in Stocky, export this before shutdown. If you use single-location inventory, transfers may be empty.

Export 4 — Supplier Database (Manual)

This is the step most merchants miss. Stocky’s supplier records contain contact details, payment terms, and lead times that do not export cleanly via CSV.

In Stocky: Suppliers → open each supplier record

Manually copy to a Google Sheet: supplier name, contact name, email address, phone number, address, payment terms, typical lead time in days, minimum order value. This takes 5–30 minutes depending on how many suppliers you have, but this data may not exist anywhere else.

Template columns:

Supplier Name | Contact Name | Email | Phone | Address | Payment Terms | Lead Time (days) | MOQ | Notes

Export 5 — Product Cost Data

If you have entered cost prices (COGS) into Stocky, verify these are also reflected in Shopify’s native product cost fields before the shutdown.

In Shopify Admin: Products → select a product → Cost per item field.

Stocky and Shopify sync cost prices in most cases, but verify your top 20–30 SKUs by value have accurate costs in Shopify Admin before August 31. This matters for your P&L reporting going forward.

What to Do With Your Exported Data

Store It Permanently in Google Drive

Create a folder structure:

Stocky_Export_2026/
  ├── Purchase_Orders_AllTime.csv
  ├── Stocktakes_2024_2026.csv
  ├── Transfers_AllTime.csv
  └── Suppliers_Manual_Export.csv

Share this folder with anyone who manages procurement. Set it to “Anyone with link can view” as a minimum so it isn’t lost if your Google account has access issues.

Import Historical Purchase Orders Into Your New System

Your new inventory system — whether Stocky Swap’s Google Sheets approach or a paid alternative — should have a record of opening stock positions. The most practical approach:

1. Open your Purchase Orders CSV export
2. For each product, find the most recent received quantity and reconcile against current Shopify inventory levels
3. Use this to set your opening stock figures in Sheet 2 of the Stocky Swap inventory ledger (Column C — Opening stock)

This gives your new system a starting point based on real historical data rather than estimates.

Connect Your Supplier Data to Your New Workflow

Your manually exported supplier database becomes the Config sheet in your new Google Sheets inventory system. Add columns for reorder point and reorder quantity alongside the contact information. When the automated low-stock alert fires (from your Make.com scenario), you have the supplier contact immediately to hand in the same system.

Deploy Your Replacement Before You Export

There is a tempting sequence error here: export first, then deal with the replacement. The problem is that after August 31, every Shopify order that arrives has no system logging it. The gap between Stocky shutdown and your new system going live means lost inventory data.

The correct sequence:

1. Deploy Stocky Swap now — 4-minute setup. This starts logging every new order immediately.
2. Export all Stocky data — using the steps above. Do this within the next 30 days.
3. Import historical data — use your exports to populate the opening stock figures in your new Sheet.
4. Cancel Stocky — once your replacement is running and your historical data is exported.

Stocky Swap starts capturing every new order the moment it’s live. Your exported Stocky data gives you the historical baseline. Together they give you complete continuity — no gap in your inventory records.

If You Need More Than Basic Order Logging

Stocky Swap covers the core use case: every order automatically logged to a Google Sheet with live stock calculations. What it doesn’t replace:

Purchase order management — creating and tracking supplier orders. For this, your exported supplier database becomes a manual Google Sheets purchase order tracker. Not as slick as Stocky’s UI, but functional and free.

Demand forecasting — Stocky’s algorithm-based forecasting has no direct free equivalent. The sales velocity analysis formulas in the Ultimate Inventory Guide cover a manual approach using SUMIF formulas on your order log.

Barcode scanning for stocktakes — if your team physically scans items during stock counts, you’ll need a paid app with barcode scanning support. Stocky Swap does not cover physical scanning workflows.

For stores where these advanced features are essential, paid alternatives worth evaluating include Prediko ($49+/month) and Inventory Planner ($99+/month). Both are significantly more capable than Stocky was in its final form. But for the majority of Shopify stores that primarily used Stocky to track order history and stock levels — Stocky Swap does that free, permanently, with no shutdown date.

The August 31 Countdown

As of publication today (April 16, 2026), there are 137 days until the Shopify Stocky shutdown.

If you do nothing else from this guide today, do this:

1. Open Stocky
2. Export your Purchase Orders as CSV
3. Save the file to Google Drive

That single action preserves your most valuable Stocky data. Everything else — deploying a replacement, importing historical data, setting up your new workflow — can follow. But the data export has a hard deadline and no recovery path if you miss it.

Deploy Stocky Swap in 4 minutes →

Replace Stocky before August 31 in 60 seconds

After you export your data, deploy Stocky Swap to start capturing live inventory data immediately — no manual migration, no data loss. The Complete Kit includes the Stocky Swap Make.com JSON blueprint plus CAPI Shield, TikTok CAPI, and P&L Auto. $29 one-time.

Get the Complete Kit — $29 →